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How to Embed Outlook Calendar in Notion: Microsoft 365 Guide

Sarah Chen
10 min read
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Table of Contents


Introduction

Microsoft Outlook is the calendar of choice for millions of professionals, especially in enterprise environments. If you're wondering how to embed Outlook Calendar in Notion, this guide provides complete instructions for both personal Outlook.com calendars and Microsoft 365 work calendars.

Embedding Personal Outlook.com Calendar

Personal Outlook.com calendars can be embedded relatively easily.

Step 1: Access Calendar Settings

  • Go to outlook.com

  • Navigate to Calendar

  • Click the gear icon → View all Outlook settings

  • Select Calendar → Shared calendars

    • Step 2: Publish Your Calendar

  • Under "Publish a calendar," select the calendar to share

  • Choose permissions (availability only vs. all details)

  • Click "Publish"

  • Copy the HTML link (not the ICS link)

    • Step 3: Embed in Notion

  • Open your Notion page

  • Type /embed

  • Paste the Outlook HTML link

  • Resize as needed

    • Embedding Microsoft 365 Work Calendar

    Work calendars have additional security restrictions. Here's how to navigate them:

    Check with IT First

    Before attempting to embed:

  • Confirm external sharing is allowed

  • Ask about published calendar policies

  • Request the public calendar URL if available

    • Method 1: Published Calendar (If Allowed)

    If your organization permits published calendars:

  • Open Outlook desktop or web app

  • Right-click your calendar → Share → Publish to web

  • Set permission level

  • Copy the HTML URL

  • Embed in Notion

    • Method 2: Using Notion Embed

    For organizations with restrictions, Notion Embed provides secure alternatives:

  • Sign up at notionembed.com

  • Connect your Microsoft 365 account (with OAuth)

  • Select calendars to embed

  • Configure privacy settings

  • Generate embed code

    • Notion Embed Enterprise ($27.90/month) offers:

  • Microsoft 365 SSO integration

  • Compliance with enterprise security policies

  • IT admin controls

    • Using Notion Embed for Outlook

    Notion Embed simplifies Outlook embedding:

    Benefits

  • No public calendar required: Embed private calendars securely

  • Automatic authentication: OAuth handles permissions

  • Custom styling: Match your organization's branding

  • Mobile-optimized: Perfect display on all devices

    • Step-by-Step

  • Create account at notionembed.com

  • Click "Connect Calendar"

  • Choose "Microsoft Outlook"

  • Authorize with your Microsoft account

  • Select calendars

  • Customize appearance

  • Copy embed code

  • Paste in Notion or website

    • Pricing

    PlanPriceOutlook Features

    Starter$0Basic embedding
    Pro$7.90/moNo branding, custom domains
    Enterprise$27.90/moSSO, compliance, priority support

    Customizing Your Outlook Embed

    View Options

    Outlook embeds support various views:

  • Day view: Detailed daily schedule

  • Week view: Standard calendar layout

  • Month view: Monthly overview

  • Agenda view: List format

    • Color and Styling

    With Notion Embed:

  • Match your Notion theme

  • Apply brand colors

  • Customize fonts and borders

  • Add/remove navigation elements

    • Troubleshooting

    "Access Denied" Errors

    CauseSolution

    Calendar not publishedPublish the calendar first
    Organization policyContact IT for permissions
    Authentication expiredRe-authenticate in Notion Embed

    Calendar Not Updating

  • Check Outlook sync status

  • Verify published calendar is still active

  • Re-embed with fresh URL

    • Display Issues

  • Clear browser cache

  • Try different embed dimensions

  • Use Notion Embed for responsive display

    • FAQ

    Can I embed a Microsoft 365 work calendar in Notion?

    Yes, but it depends on your organization's policies. If external sharing is blocked, use Notion Embed Enterprise which works with Microsoft 365 SSO.

    Is it secure to embed my Outlook calendar?

    Native embedding requires public access. For private embedding, use Notion Embed which uses OAuth authentication without exposing your calendar publicly.

    Will my Outlook embed update in real-time?

    Yes, changes in Outlook appear in the embed automatically, typically within minutes.

    Can I embed shared team calendars from Outlook?

    Yes, as long as you have permission to the shared calendar and it's configured for external access.

    Conclusion

    Embedding Outlook Calendar in Notion creates a unified workspace for Microsoft 365 users. Choose your method:

  • Personal Outlook.com: Use native published calendar embedding

  • Work calendars: Check IT policies or use Notion Embed Enterprise

  • Maximum flexibility: Notion Embed handles all Outlook types

    • Start embedding Outlook today →

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    Related: Embed Google Calendar in Notion | Calendar Embed Complete Guide

    SC

    Sarah Chen

    Content Creator at Notion Embed. Passionate about helping people share their knowledge with the world.

    View all posts →

    Frequently Asked Questions

    Can I embed a Microsoft 365 work calendar in Notion?

    Yes, but it depends on your organization's policies. Use Notion Embed Enterprise for secure embedding.

    Is it secure to embed my Outlook calendar?

    Native embedding requires public access. For private embedding, use Notion Embed with OAuth authentication.

    Will my Outlook embed update in real-time?

    Yes, changes in Outlook appear in the embed automatically, typically within minutes.

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